December 2018 Meeting Mintues
December 2018 Meeting Mintues

December 2018 Meeting Minutes

CKR SCCA Board meeting,  November 6, 2018 6:00PM.

Attendance: Bob Arnold, Doug Simcox, Jared Byrd, Scott Snowden, George Schweikle, Dee Schweikle, Erik Hauk, Kyle Gottschalk, Lauren Keach, Michael Teator, Cindy Duncan, Greg Ballou

 

  1. Doug Called to order
    1. Michael Teator designated as Proxy by Brady William – Board Member
  2. Jared summarized October Meeting Minutes
    1. Scott Motioned to close October meeting minutes, Doug Second
  3. Bob Financial Review
    1. Open item with Nationals attendees partial reimbursement
      1. Recondition from Doug to offer $1000 total with cap per person of $100 for each years 2017 and 2018 Solo Nationals Club Member Attendees
        1. Jared motion, Scott second, Moved
    2. YoY ending savings  is ($5000) including large equipment expense in 2018
      1. Last two events in the season netted a loss of ($1800)
    3. Investigate the strategy for reimbursements for cancelled events
      1. November Meeting Update - Contact via MSR and issue payment once contacted, a total of $605
    4. Banquet
      1. Discussion around hosting at MB2 lead to the belief it would cost the club too much out of pocket money.  Estimates of $6500 to have alcohol and a traditional awards banquet.  Recommendations to search elsewhere to host the awards banquet
        1. Erik and Doug will review with Don within a week
    5. Jared motion to close October Financials, Scott second, Moved
  4. Operations / Solo Event Needs
    1. New Business
      1. December Member Meeting will be the annual Christmas party
        1. George will call Rooster to arrange time and inquire what appetizers could be made available with $250 of the club’s money
      2. Proposed Solo schedule by Andy Buck, will be posed in Board Facebook Page for review and recommendations. 
      3. Review of how many solo events to be hosted in 2019
        1. In 2018 we hosted 15 total events
      4. Need a rain/weather policy for Solo events in place by March
      5. March 9th (Saturday) Trailer Cleaning
        1. Items to consider purchasing at that time
          1. Pylons
          2. Chalk Line Maker
          3. Trailer repair
    2. Old Business
      1. Banquet
        1. George will host silent auction
        2. Event will be held at MB2 Intentionally removed
        3. Catering is TBD
        4. $1500 trophy budget
        5. $2500 food budget
        6. Alcohol policy will be reviewed with MB2 Intentionally removed
        7. Need to declare charity
          1. November Meeting Update - Inquire with Gates – some state they might associate with the Human Society, Other recommendations include D.A.R.E., Recommendation to inquire with BG Stockyards if they have a charity of preference
  5. Promotions / Sponsorship
    1. Not Discussed
  6. Membership Activities
    1. Not Discussed
  7. Community Activities
    1. Not Discussed
  8. Adjourn
    1. Next Meeting will be January 10, 2019
    2. Scott motion to adjourn meeting, Bob second, moved