April 2019 Meeting Minutes
April 2019 Meeting Minutes

 

 

 

Central Kentucky Region SCCA

Board Meeting Agenda

April 4, 2019

 

  1. Call to Order & Roll Call: Doug, Bob, Kyle, Scott, Lauren, Cindy, Eric. Plus Michael, George, Dee

 

  1. Review and Approval of March Meeting Minutes- Motion (Lauren) Second (Scott)

 

  1. Financials
    1. Review andå Approval of March Financials
    2. Action Step Review
    3. New Business
      1. Budget Review and Approval

 

  1. General Board Business

 

  1. Operations / Solo Event Needs
    1. Action Step Review
    2. New Business
      1. Policy Creation: Event Cancellation – Issue by April 15
        1. Fun Events
          1. 70% rain or 50% thunder
          2. and* 40 pre-registered (not necessarily pre-paid) including 2 confirmed safety stewards
          3. Final count will be determined Saturday, 10am
        2. Points Events
          1. 80% rain or 70% thunder
          2. *and* 25 pre-registered competitors  including 2 confirmed safety stewards
          3. Final count will be determined Saturday, 10am
        3. Motion (Kyle) Second (Lauren)
    3.  2019 Schedule Final  - Possible UK date and potentially with a School.  May 18 or 1st of June.  TBD. Sept 29 needs to be removed - no longer a date.
    4. Event Chair Assignments for April & May  - Bob & Doug event chairs this Sunday Sunday Sunday.  Kyle and Scott event chairs for April 28.
    5. Add checkbox on MotorsportsReg for valid drivers license.
    6. Hot Rod event - June 11th Tuesday

 

  1. Promotions / Sponsorships
    1. Action Step Review
    2. New Business
      1. Gates Sponsorship
      2. Policy: Sponsorships.  Erica to work on letters sending to sponsors thanking for sponsorships.

 

  1. Membership Activities
    1. Action Step Review
    2. New Business
      1. Awards Banquet – Final Review
      2. Appointed Positions
      3. Policy Creation: National Solo Participation Fund – Issue by April 15  -- Lauren Motions, Kyle Seconds, all Aye.  No neigh neigh.
        1. Policy Draft Presentation For Approval & Posting – Doug
        2. 2019 Proposal For Approval & Posting - Doug
      4. Policy Creation: CKRSCCA Official Facebook Page
      5. Year End Class Championships, CKRSCCA Membership Bylaws:

 

  1. Community Activities
    1. Charity for Blue Grass Auction Event - 2019 - LHS, Makers Mark Secretariat Center, Lexington Woahmans Club.  Determine by next meeting.

 

  1. Adjourn
    1. Next Meeting Date.  Bob Norminates Adgorning.  Scott and Kyle arguing over seconds.  All Aye.  

 

 

 

 

Policy DRAFT

 

Each year, the CKRSCCA Board of Directors will approve the CKRSCCA National Solo Championship Event Reimbursement Fund.  This approval and the announcement of the fund to general membership should be completed by March 15 of each competing year.  The fund should include eligibility, a total dollar amount, describe the division of funds, set a max reimbursement per competitor that attends that year’s National Solo Championship Event and a date that the reimbursement will occur.

 

2019 Proposed Funding

 

CKRSCCA National Solo Championship Event Reimbursement Fund eligibility: CKRSCCA paid membership.  CKRSCCA National Solo Championship Event Reimbursement Fund for 2019 will be $1000 and will be evenly divided by CKRSCCA members that compete at the National Solo Championship Event, not to exceed $100 per competitor.  The reimbursement will be paid to competing members no later than 11/1/2019.

 

For example:  1-10 competitors - $100.00 each

11+ competitors - $1,000 / # competitors