CKR SOLO II
OUTLINE OF OPERATIONS (PROPOSED)
2002

I.             Sponsorships 

We are going to retain the same basic sponsorship package for 2002 as 2001.  Wes Allen is again working on this area.  We discussed raising the sponsorship fees, but decided it would be best to see if we can raise membership this year, continue to retain the Legends and UK as sites, and work toward being in a better position to possibly get higher paying sponsors next year. 

I have obtained “verbal promises” that WTVQ and WKYT will do stories on us this year.  I have also obtained a “verbal promise” that WKYT will try to give us some free 5 second commercial spots to announce upcoming events.  However, there are no guarantees on these things right now.  Therefore, it is nothing we can sell to our sponsors.  As far as I am concerned, until those “verbal promises” actually happen, they are worth nothing.  Nonetheless, keep your fingers crossed. 

Basic rate for an event sponsor is $500.  That will include inclusion on our website, advertising at the event, inclusion on all CKR SCCA documentation for the year, AND NEW THIS YEAR.  A full sponsor will be allowed 1 free entry at each CKR Solo II event this year.  Since most of our sponsors are coming from CKR members, we thought this would be an added incentive to sponsor. 

II.            Fees 

CKR SCCA member - $20

CKR SCCA speedfreakz member - $20

Non-member - $30

CKR SCCA associate membership - $10

Because we raised the non-member rate, we will have CKR SCCA membership applications at each event.  Any non-member joining the SCCA the day of the event will run that event free and will pay member rates in the future.

UK SAE – will get to run their “project car” at our events.  They will be allowed to run 2 drivers in that car free of charge at each event.  Other SAE members that wish to drive their personal cars will be encourages to join the SCCA speedfreakz program.

 

III.          Work Organization 

We have divided up the work organization into seven (7) categories.  Each category has a person that is responsible for that area for the year (SUPERVISOR).  Each supervisor is responsible for either doing that job at each event for the year or finding someone else to do that job for that event.  The goal is for each SUPERVISOR to enlist the help of at least 3 others during the year.  The supervisor will then train that person(s) on their area and hopefully will only end up working for ˝ the events or less for the year.  This will also increase our pool of trained workers for 2003 forward.   The areas, supervisors and responsibilities are as follows:

EVENT CHAIRMAN SUPERVISOR – Mike Shepherd/Jim Sawyer

·         Be the responsible/in-charge person at the event

·         Coordinate with other supervisors 2 weeks prior to each event to ensure all work responsibilities are covered

·         Ensure the trailer is available at the site at 7 am the day of the event

·         Run the drivers meeting and announcements

·         Ensure Insurance certificates are in place

·         Ensure trophies are ordered

·         Run worker assignments at the event

·         Reminder email sent to all CKR SCCA members 2 weeks and 1 week prior to each event

 

NEW DRIVERS/SPEEDFREAKZ SUPERVISOR – Judy Walker/Randy Walker

·         In charge of getting a Waiver signer for incoming drivers

·         Coordinate SCCA and SPEED FREAKZ membership applications

·         Have the “NEW DRIVER” trailer set-up

·         In-charge of answering questions and helping new drivers

·         Coordinate “walking the course” with all new drivers

·         Follow-up phone calls and reminder phone calls for new drivers

 

TIMING/SCORING SUPERVISOR – Gary Hackney

·         Responsible for set-up and breakdown of timer at event

·         Responsible for set-up and breakdown of timer display at event

·         Responsible for set-up and break-down of PA at event

 

REGISTRATION SUPERVISOR – Lee Bohon

·         Responsible for computer set-up and breakdown at event

·         Responsible for registration at event

·         Responsible for getting results to Webmaster after the event

·         Responsible for collecting money at the event

·         Responsible (coordinating with event chair) for establishing work/run order

 

                  SAFETY STEWARD SUPERVISOR – Mark Manuel

·         Responsible for course and site approval

·         Responsible for safety steward speech     

·         Secondarily responsible for course and site set-up

 

                  COURSE SET-UP/DESIGN SUPERVISOR – George Schweikle

·         Responsible for course design (get design to Event Chair 1 week prior to event)

·         Responsible for course/site set-up & break-down (primary)

 

                  TECH SUPERVISOR – Mike Dickerson

·         Responsible for getting cars tech’d at the event

·         Responsible for car classifications (new drivers and current)

 

There will be a new flow to the organization this year.  First, people will be directed to our new member area (Randy/Judy) and they will have new member cards to get filled out there.  Second, we will have tech and registration close together this year.  Tech will be done first, then registration in a line.  Tech will be responsible for the normal tech of the cars plus classifying the cars.  Registration will only be responsible for collecting money and entering people into the computer.  We hope that any bottleneck will happen in Tech, not registration.

 

IV.          Event Timing 

We have moved the start time of the events up.  Registration will be from 8:30 to 10:00 am.  The first car will run at 11:00 am. 

See the "Event Day Guide" for details.

V.            Solo II Rules – see "Solo II Rules" for details.